MEETING DATE: January 11, 2006

CALL TO ORDER: 7:30 am

PREVIOUS MEETING MINUTES: Minutes approved as read.

SECRETARY'S REPORT  
Status of letter to inactive members was discussed again. Bobbi will send letter to Howard Hudgins, Jim Sease, Preston Jenkins and Brian Walters.

TREASURER'S REPORT 
December report was presented. It was a short month, still collecting money. Balance should increase greatly in January. 

Georg thanked Bill for organizing the books. 

Regarding Williams Wharf, we have met our $4000 obligation as a club.

Three scholarship checks were written, two for $500, one for $1000. 

Bill asked weather invoicing is to be done in advance of the quarter or after? Mike Richards said it has historically been done prior to the quarter. It was suggested that Bill send an e-minder when dues are due, followed up by a written invoice.

A lengthy discussion took place regarding the use of Rotary's Community Foundation funds. Jay recommended against tapping into these funds until the account reaches $25,000. The account currently stands at $10,000. The decision to use these funds for scholarships is usually handled by the vocational committee; Jay recommends making it its own line item vs. a committee decision. No contributions were made in 2005. The 2003 board voted to put Happy Dollars into the Community Foundation account. The current board moved to continue that pledge, making up the difference to a minimum contribution of $500. Individuals may contribute for a tax deduction. It was decided to amend the current budget to contribute Happy Dollars to a total of $500, with a stipulation to revisit at next year’s budget. A check is to be written to the account in June 2006.

November will become education/scholarship month, including presentation.

Treasurer's report was accepted as presented.

COMMITTEE REPORTS
Dave Burns will start planning the 2006 Wine Tasting. It was decided to  return to Grandview and move the event to September.  A decision needs to be made regarding the date and size of the event. The question was asked whether we have liability insurance? Georg will check with Helen Keane.

UNFINISHED BUSINESS
Raleigh is home. Members are encouraged to call.

New members Tom Jarrett and Carol Pruitt will be inducted on Charter Night. Photos need to be given to Mike Richards for Charter Night presentation.

Sterling Ransone is interested in membership. Georg will sponsor him.

Rodney will look into the status of building the Hands Across Mathews donation shelter. 

We need to spend the money from the District Simplified Grant ($2000) by May. Wayne needs to let Mike know how Williams Wharf would like the money used.  

The Habitat for Humanity workday has been moved to March or April.

NEW BUSINESS
April 1 crew regatta, Jon Ober, Mike Richards chairs. Fundraising committee to come up with menu.

A payment of $153 is due for library book birthday promotion. 

February greeter(s) David Fitch and John Dayton.

MEETING ADJOURNED: 8:20 am for tour of new School Board offices

NEXT MEETING: Board of Directors February 8, Business Meeting 

SUBMITTED BY: Bobbi McElroy, Secretary