Mathews Rotary Club
Board of Directors Meeting
Minutes

MEETING DATE: November 16, 2005

IN ATTENDANCE: Georg Kidd, Ed Davis, Rodney Rhodes, Steve Whiteway, Bobbi McElroy

CALL TO ORDER: 7:30 am

PREVIOUS MEETING MINUTES: approved as read

SECRETARY'S REPORT  
Bobbi will check with Mike about posting Board Meeting minutes on the Mathews Rotary website (www.mathewsrotary.org).

Board approved Gary Schecter’s extended LOA from Dec 05 to May 08.

Tom Jarrett and Carol Pruitt will be initiated during Dec 15 business meeting. Bobbi will ask Jay if he is available.

TREASURER'S REPORT [given by Bobbi McElroy in Bill Higdon’s absence]
Overdue fees and wine ticket payments were discussed.

Georg proposed mailing member invoices rather than handing out at meetings. Board agreed. This will start with 2nd quarter meal fee due Nov 24. Any unpaid wine tickets will be added to that invoice.

COMMITTEE REPORTS
Trash pick up on Nov 12 took 1 hour, 24 people including Scout Pack 124, and yielded 25+ bags of trash.

Georg, Rodney and Bobbi will attend the Tour de Chesapeake Town Meeting Wed, Nov 16 to see if there are any fund raising opportunities for the Rotary Club.

Nominating Committee is Ed, Rodney, Bobbi, plus two additional club members to be named. After confirming that Secretary and Treasurer intend to serve again, we need to fill the position of Vice President, Member at Large and Sergeant at Arms. A slate will be presented at the business meeting on Dec 15. Georg will ask committee chairs if they intend to continue.

Yvonne is heading the Dec 10 Christmas Parade Committee.

UNFINISHED BUSINESS
At the next board meeting the board will discuss sending a letter to the members who are not participating. Georg will call Bruce and Brian regarding paying dues or sending a letter of resignation.

Williams Wharf grant money report is due in January, money must be spent or applied toward a matching item by May 2006. (Members are encouraged to contribute $25 per quarter to sustaining membership as this money goes toward simplified grants.)

Georg will ask Jay about Charter Night plans.

Support has been requested for the Christmas store. Members should respond on an individual basis.

Mathews High School scholarship recipients will be attending a January meeting to receive their grant check, presenting a photo op.

NEW BUSINESS
Next Board of Directors meeting Dec 14. Dec 15 last meeting until Jan 5. A slate of officers will be presented at that time.

MEETING ADJOURNED: 8:30 am

NEXT MEETING: December 14, 2005

SUBMITTED BY: Bobbi McElroy, Secretary